We built HRSystem for shops and retail locations. Staff scan a QR code when they arrive and leave, managers plan the week in a few taps, and leave and requests are approved from the phone. At the end of the month the report is ready.
The biggest changes of the latest version. We added them because the shops that use it every day asked for them.
The whole team’s week in one table. Move a person to the other shift, copy last week and save. When a day is left without anyone, the system warns you, but the decision stays yours.
Try it here: click a cell to change the shift.
The plan looks good: every day has people on both shifts.
The owner sees every store on one page: late arrivals, absences and overtime of the month, compared with the month before.
| Store | Late | Absent | Overtime h |
|---|---|---|---|
| Centre | 12−3 | 4+1 | 38−6 |
| Arena | 7−5 | 2±0 | 21+4 |
| New Town | 15+2 | 6−2 | 44+9 |
This month compared with last month. Example data.
In Settings the owner sets the company’s rules. The system applies them to everyone, so nobody has to remember them.
Albanian, English and Serbian. Everyone picks their own language on their phone.
When the company rules change, everyone reads and accepts them. You see who has.
For announcements that pop up, you see who has confirmed them.
Every change in the system: who made it, when and what it was before.
How many minutes late are not counted, or no tolerance at all.
The swap form shows your shift and your colleague’s for that day.
In the profile, “How to use” explains what each role does, step by step.
Sign out of every device in one tap. Wrong sign-in attempts are limited.
Screens from version 1.0.6, with an invented company. Click a screen to see it larger.
The things managers used to keep in a notebook, a spreadsheet or a group chat are now in one place, with the same rules for everyone.
Staff scan the store’s code with their phone. Arrival, break and departure get the server’s time.
Absences, late arrivals, early departures and overtime of the month, per employee.
The hours report for one employee or the whole team, ready to print.
The team’s week in one table: move, copy last week, save.
Morning and afternoon swap every week by themselves, per group.
An employee asks a colleague to swap, the manager approves.
Public holidays, including repeating ones, show in the calendar and the report.
Annual or unpaid, on a calendar. Pending requests show in yellow.
Group or day-off change, a signed resignation letter. The card shows what it was and what it becomes.
Leave days, how many at once, swaps per month: set by the owner.
For everyone, for a role or for one person, with “Got it”.
Written, with the date issued. Employees see only their own.
Till surplus and shortage for every cashier.
Tills, phones and terminals, with their damages and repairs.
Every store in one month, compared with the month before.
What each manager can see, add, change and delete, page by page.
Every change: who, when and what it was before.
Each store has its own staff; groups, schedules and rules are shared.
Managers don’t have to remember every rule. When something isn’t allowed, the system says so right away.
Morning and afternoon swap every week, even across the new year. When a manager changes the plan, the plan wins.
No more people of one group and role on leave at once than your limit allows.
The time comes from the server, not the phone. A photo of the code is not enough.
Public holidays show up in the calendar and the hours report by themselves.
Once approved, the working days are marked as an “Unpaid” absence.
One swap a day per person, and per month as many as the owner allows.
There are four roles. The owner also sets each manager’s permissions one by one.
| What they do | Owner | Manager | Cashier | Employee |
|---|---|---|---|---|
| Checks in and out with QR | – | Yes | Yes | Yes |
| Sees their own schedule and records | – | Yes | Yes | Yes |
| Asks for leave, a swap or a change | – | Yes | Yes | Yes |
| Sees their own till reconciliation | – | – | Yes | – |
| Approves leave and requests | Yes | if allowed | – | – |
| Plans the shifts | Yes | if allowed | – | – |
| Sends announcements | Yes | if allowed | – | – |
| Sees every store | Yes | – | – | – |
| Sets limits and permissions | Yes | – | – | – |
| Sees the change history | Yes | – | – | – |
“if allowed” means: only when the owner gives the manager that permission.
The demo is the same program our clients use, with an invented company. Pick a role and click around. Your changes stay in your browser only.
The system runs on your company’s own computer or server (preferred) or online on hosting. For Windows we have an installer that sets everything up.
We show you the system and make a quote based on your stores and staff.
On your own server (preferred) or online on hosting. The installer sets up Node.js, MySQL and HRSystem.
We enter your stores, groups, positions, schedules, holidays, limits, rules and staff.
Updates and help. As a client you get a portal with your version, invoices and messages to us.
The database stays with you. The local panel backs up every night, takes a new version in one click and goes back to the old one by itself if something fails. Alerts reach your phone.
Open it from anywhere with internet, no server at your company.
Can’t find your answer? Write to us using the form below or give us a call.
Ask a questionInstallation and setup: €999+. The exact price depends on how many stores you have, where it runs and whether you want maintenance.
Yes, and we recommend it: the database stays with you. It also runs online. For Windows we have an installer that sets up Node.js, MySQL and the system, and a panel for backups and updates.
A QR code is placed in the store. Staff scan it with their phone when they arrive, start a break, come back and leave. The time comes from the server.
No. It opens in the browser on any phone or computer and can be added to the phone’s home screen like an app.
Albanian, English and Serbian. Everyone picks their own language; names and announcements stay as they were written.
It opens from the phone’s memory and resends requests by itself when the connection is back. We tested it on mobile data.
Yes. Each store has its own staff, records and reconciliation, and the owner compares them in the Stores overview. Groups, schedules, holidays and rules are shared.
Employees see only their own, managers their store within their permissions, the owner everything. Passwords are stored encrypted and every change is written to the history.
How many stores and how many employees? We’ll get back to you with a demo and a quote. You can decide on hosting later.
Want to follow your request yourself? Create a client account
We got your request. We’ll call or write to you about a demo and a quote.
HRSYSTEM